Training and examination records
The inspector asks. You answer in three seconds.
CertGuard tracks your employees' training, medical examinations and certificates, reminds the right people in time, and produces the report the inspector asks for.
No card. No installation. · Built for Slovenian companies with 5 to 100 employees.
- Data in the EU (Frankfurt)
- GDPR compliant
- Slovenian obligation catalogue
- Set up in 10 minutes
Today
A spreadsheet never warns anyone.
- 01
The expiry date sits in a cell nobody opens.
- 02
Before an inspection you hunt through folders and email.
- 03
When someone leaves, their record leaves with them.
- 8
- obligations in the Slovenian catalog
- 4
- reminders before every expiry
- 1
- A4 sheet for the inspector
- 10
- minutes to your first register
All in one place
From a spreadsheet to a register you can show.
Dashboard with a 90-day horizon
Every obligation as a point on a time axis. You see what expires before the inspector does.
Compliance matrix
Every employee × every obligation, status as of today. One click to PDF.
Employee profile
Obligations, certificates and renewal history on one screen.
Inspector view
A time-limited link to the matrix and certificates — no login, revocable any time.
Certificates at hand
A scan or a phone photo, attached to the obligation. No more digging through folders.
Reminders that can't be missed
One daily digest to the responsible people — 90, 30 and 7 days before expiry and on the day.
For the inspection
A link instead of a binder.
Create a time-limited link and send it to the inspector. They see the matrix and certificates, not your app. When the visit is over, revoke it.
- GDPR compliant
- Status is carried by a symbol as well as colour, so it survives a black-and-white photocopy.
How it works
Ten minutes to your first register.
- 1
Import your people
From CSV or by hand. Semicolon Excel exports work too.
- 2
Assign obligations
The Slovenian catalogue is ready — safety training, fire safety, forklift, first aid, HACCP, driver CPC.
- 3
Get reminders
One digest a day, 90/30/7 days before expiry and on the day. Never one email per certificate.
Pricing
Two plans, no surprises.
Start
Up to 25 employees
€19/monthex. VAT
- Up to 25 employees
- Email reminders
- Compliance matrix PDF
Standard
Up to 100 employees
€39/monthex. VAT
- Up to 100 employees
- Email reminders
- Compliance matrix PDF
- Multiple responsible people
- Priority support
Prices exclude VAT. Annual billing: two months free.
Questions
Frequently asked questions
- Where is the data stored?
- On servers in the European Union (Frankfurt). Each organisation sees only its own records; isolation is enforced at the database level.
- Do you store medical results?
- No. For a medical examination we store only the date and its validity — never results, diagnoses or reasons.
- Are the suggested intervals legally binding?
- No. The catalogue intervals are suggestions with a cited source and you can edit them. Verify them with your occupational safety professional.
- What happens if I stop paying?
- Your data stays. The account becomes read-only — you can still export your records and the matrix.
- How long does setup take?
- About ten minutes: import employees, pick obligations, add the responsible person's email.
The next inspection can be boring.
14 days free. No card. Import from Excel in minutes.